EMAIL ETIQUETTE

1.  Your email address is often the first "e-contact" you make with a          

       person/organization. It should be short and professional.  (Do not use   

     addresses such as gangboy911@aol.com, sexygirl86@yahoo.com, etc.)   

     These are unacceptable.

 2. E-mails are electronic communications between people, like letters, and        should be written in good style, with correct grammar and punctuation.

 3. E-mail is not private. Even though it is treated confidentially, it is             

     monitored and logged.

 4. The subject line of your e-mail should contain a short statement 

    pertaining to the content of your message. The recipients of your e-mail will 

    be able to better organize and save their incoming e-mails. Subject lines 

    will also help administrators combat spam mail and help spam filters to

    identify legitimate mail from spam mail.

 5. The body of the message should state the problem or question clearly.    

   It should be written without internet short-hand.

 6. Always include your full name when communicating via email, 

   preferably at the end of the message.  You should include your name, 

   address and telephone number on each email as a formatted ending.

 7. Spell check is a good thing. You can set your e-mail options to 

   automatically spell check each e-mail before sending.

 8. You should always re-read your messages before sending. Don’t be too 

    hasty to send an e-mail. With the convenience of e-mail, people are 

    quick to send e-mails or reply in a hurry; however, some responses need 

    thought and some time, and you may regret a hasty response.  E-mails 

     are communications in writing, and, as such, are documents that may 

     contain information that you decide you don’t want to have in writing. 

     In this respect, an email is more like a letter than a telephone call.

 9. Write with professionalism. High standards are appreciated in all    

      aspects of life.